Student FAQs:
Drop/Add Procedures
When can I drop a course and avoid any financial consequences?
The drop/add period at the start of each semester is the timeframe the University of Florida sets aside for you to adjust your registration without financial consequences. It is important that you check your registration during this time, just to confirm that it is what you intended. You would be surprised how often a simple error like putting in the wrong section number goes unchecked.
What is the deadline if I need to drop or add a course after the drop/add period?
UF Graduate School Student Records accepts drop/add forms for the current semester until the last day of the semester (day before commencement ceremonies) so long as the appropriate authority in your department (and your college dean, if required) signs off on it. However, departments and/or colleges have the authority to hold to the deadlines published for undergraduate students if they prefer to do so. Students on appointment must always maintain appropriate minimum registration unless otherwise approved by the UF Graduate School. International students should check with the UF International Center before dropping or adding courses after the drop/add period, to make sure they are meeting the registration requirements for their student visas and good standing at UF.
What if I need to withdraw from all courses?
Prior to the university's published undergraduate deadline for dropping courses, students withdrawing from all courses should submit the withdrawal form to UF Student Affairs in Peabody Hall. After the deadline — but before the last day of the semester — they submit a regular drop/add form with appropriate signatures to UF Graduate School Student Records (106 Grinter Hall). Students on appointment should check with their departments about any financial consequences before withdrawing from courses. Non-US students should contact the UF International Center before doing so.
What if the withdrawal is for medical reasons?
Contact the UF Dean of Students Office in Peabody Hall for instructions and the appropriate paperwork.
What if I think the reasons for the drop warrant a refund?
(1) Drop the course(s) using the appropriate procedures, outlined above.
(2) Fill out and submit a UF Faculty Senate Petition for Fee Refund to the UF Office of the Registrar for the fee refund portion. The UF Graduate School is not involved in this particular petition process.
Note:
Fee refunds are the only appropriate use of the Senate Petition process for graduate students. Dropping the course(s) is a separate and different transaction.
What if I want to drop or add a course after the semster is over?
Because the UF Graduate School is more flexible about drop/add deadlines while a semester is in session, retroactive drop/add petitions are not routinely considered. Altering the transcript is a serious matter. Retroactive course adjustments are approved to rectify administrative errors or make a correction to enrollment due to special circumstances. Petitions will not be considered solely for the purpose of improving a grade point average.
My department supports a retroactive change, and it's not for the purpose of improving my grade point average. So what are the procedures?
(1) Your department must submit a petition on its letterhead, signed by the department chair and graduate dean, that explains the mitigating circumstances. If you have a fellowship or assistantship, the petition also must address continuation of your appointment and tuition waiver.
(2) You also must submit a filled-out drop/add form, signed by the course's instructor.
(3) If you are adding a course, a filled-out and appropriately signed change of grade form for the new course must be attached to the drop/add form.
(4) All of these materials go the UF Graduate School's associate director (POB 115500 - 164 Grinter Hall) for consideration.
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